Before applying

There are two dates for scholarship or project applications every year: 28 February and 30 September.

The project subject matter must be directly related to Namibia or southern Africa. The project is either based in the humanities or social sciences or involves library studies and archiving.

The scholarship candidate is a Namibian citizen who is studying at a university in southern Africa. This includes Angola, Zambia, Malawi and Mozambique as well as the countries lying south of them.

Applications must be submitted on behalf of the student by his or her personal supervisor. The completed application form must be signed by the supervisor.

Applicants for this postgraduate scholarship must hold a Bachelor degree. The area of study must be either within the humanities or social sciences or involve library science and archiving.

Travel, research and study trips as well as the production of publications are not covered.

No. Scholarship applications for students can only be made on the recommendation of lecturers and can only be submitted by a personal supervisor or professor.

The supervisor is best placed to evaluate the quality of the academic project as well as the local administrative processes. In addition, the supervisor is responsible for ensuring cooperation and communications for the duration of the scholarship and beyond.

Should any further questions crop up that are not covered in the criteria for application in the application form or in the FAQ, we will be happy to provide the necessary information.

Yes. Quote the amount for which you have applied at the other institution in your application form.

Yes. Quote the amount you have received from other sources in your application form.

No. Only after a scholarship has run its course, can the applicant submit an application for a different candidate. This applies to the entire duration of the scholarship.

No. Retroactive funding cannot be allocated ex post.


No. A detailed budget must be supplied for the sum requested.

Do not send any documents that cannot be photocopied, avoid using any unusual paper formats or weight and do not staple documents together.

No. Do not send any original documents as they will not be returned to you.

We do not recommend the use of open or unusual data formats. Individual documents should be saved as a PDF and sent as an email attachment or be made available for download.

The applying supervisor explains the reasoning behind the project and signs the application. He or she cannot also supply a letter of recommendation.

The supervisor makes the application and is responsible for communications with the Carl Schlettwein Foundation and for ensuring compliance with the agreement concluded after the application is accepted.

Yes. Applications can only be considered if the documentation is supplied in full and by the official deadline. Applications that do not meet the criteria specified or fulfil the requirements detailed will be rejected.

As a rule, applications are discussed and decided on within 6 to 8 weeks of the submission date.

There are no legal claims to the Foundation’s benefits. The Board of Trustees has the freedom to decide as it wishes on the applications submitted. The decisions of the Board of Trustees are final and not contestable.

Accepted applications

The supervisor, the scholarship recipient and a delegate of the Carl Schlettwein Foundation.

No. Typically reports are made on university-headed paper on one to two A4 pages. The supervisor evaluates the scholar’s performance and provides a short outlook for the coming year.

Yes. In the same way as Master’s or PhD candidates have to report on the progress of their work and studies.

No. The funds will be transferred to a university account provided by the supervisor.

The funds will be transferred into a university account that is provided by the supervisor. The interim and final reports will include a simple account of how the funds have been spent.

Scholarship funds are transferred for an entire year. The funds for multi-year scholarships are normally transferred in yearly instalments at the beginning of the calendar year after the interim report has been received.

The supervisor or project leader is responsible for ensuring that the funds are available for their agreed purpose.

As the documentation centre of the Carl Schlettwein Foundation, Basler Afrika Bibliographien provides free access worldwide to the Master’s and PhD theses in its catalogues. An author copyright declaration is required for unpublished theses.

Every edition of a published thesis must mention the support of the Carl Schlettwein Foundation. The thesis will be made available to the Carl Schlettwein Foundation in electronic form along with permission to make it freely available in the library and the archive of Basler Afrika Bibliographien.

The logo may only be used for a clearly defined purpose with the express authorisation of the Carl Schlettwein Foundation.

A support agreement will be drawn up that is signed by the person responsible for the project and by the Carl Schlettwein Foundation.

A copy of every event announcement, communication, documentation, and report must be provided to the Carl Schlettwein Foundation free of any charges along with permission to make these materials freely available in the library and the archive of Basler Afrika Bibliographien.

The support of the Carl Schlettwein Foundation should be appropriately indicated in event announcements as well as in all related communication, documentation, and reports. The Carl Schlettwein Foundation reserves the right to indicate its support of a project in the media of its choice.

The acquired archive material and research results are made available to the public in the Basler Afrika Bibliographien.

No. Normally 10% of the agreed funding amount is only transferred once the project has ended.

Milestones are defined and set at timely intervals for longer lasting and more extensive projects.